Life Events

If you have a qualifying life event, you can update your coverage by logging in to Workday. Once you log in, select “Benefits” and follow these steps:

1. Click the “Benefits” button under “Change.”
2. Select the “Benefit Event Type.”
3. Click the “Calendar” icon to enter the date of your qualifying life event.
4. Attach the required documentation. Enrollments and/or new dependents will not be approved until the correct documentation is received.
5. Click “Submit,” then click “Open” under “Change Benefit Elections” to make your selections.
6. Review your coverage options under “Health Care Elections,” then elect or waive plans as needed. Review the selections you’ve made on the final screen.
7. Check the box next to “I Agree” to electronically sign your elections.
8. Click “Submit.” Your change request is not finalized until your Human Resources representative has reviewed and approved your documentation.

For more detailed information, including screenshots of the election windows, review the Workday Enrollment Instructions. Note: If you are electing a medical plan for the first time, you must complete the Tobacco Pledge and Notice during your enrollment.

If you add a dependent due to a marriage, birth, adoption, placement for adoption, or loss of other coverage, you have 31 days from the date of the event to add that dependent to your coverage.

If you previously waived coverage or did not elect coverage during your initial eligibility period, you can add coverage for yourself and your eligible dependents within 31 days of a marriage, birth, adoption, placement for adoption, or loss of other coverage (see below).

Any change you make to your coverage must be consistent with your life event. For example, if you get married, you can add your new spouse and their dependents to your coverage, but you cannot change your medical plan election until the next Open Enrollment period.

If 31 days have passed since your qualifying life event and you have not enrolled your dependents in coverage, you will not be able to add your dependents until the next Open Enrollment period or until you have another qualifying life event.

Important! When you make a change, your payroll deduction amount will update automatically to reflect any coverage tier or benefit changes.

If you add a dependent due to loss of other coverage, including losing coverage under another employer’s plan or a state-sponsored plan, you have 31 days from the date of the event to add that dependent to your coverage.

To add your dependent, you will need to provide a letter from the previous employer or health plan that includes when coverage ended, the type of coverage provided, and who was covered. When you make your coverage change, submit your required documentation through Workday.

Generally, if you change from full-time to part-time, part-time to full-time, or end employment due to retirement, termination or a leave of absence, you can change your benefit elections. If any of these qualifying life events occur, you can:

• Add or remove medical, dental and vision coverage. (Note: If you remove benefits coverage during a leave of absence, coverage can be reinstated when you return to work);
• Continue benefits through retiree coverage, if eligible; or
• Transfer coverage to a spouse if he or she also works for the University.